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Position Summary

AVFilm seeks an experienced Office Manager responsible for providing a wide range of office management and support to the organization including monitoring phone and email lines, scheduling/managing calendar, making/confirming meeting arrangements, committee and Board administrative support, editing and proofreading proposals, and writing correspondence. Must be self-managed. Must be numbers oriented and be creative with project work. Must be open to not only being an office manager but also supporting the Executive Director with calendaring, expense reports, etc. Must be resourceful, an independent thinker, and self sufficient as well as self-motivated.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

  • Managing overall administrative activities for the office
  • Remaining responsible for the day-to-day virtual facilities operations including software contracts, billing, and management of equipment maintenance for the entire staff
  • Performing administrative work such as typing, filing, sorting, and collecting/distributing mail; assisting with the preparation of correspondence to Board and committee members
  • Maintaining confidentiality of sensitive and confidential information
  • Assisting accountant and bookkeeper with activities such bill payments and bank deposits in an accurate and timely manner and other related activities
  • Will be participating and supervising in a wide-range of company projects and events
  • Performing other work-related duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

  • Associates degree in Business Administration; Bachelors preferred
  • Previous experience as an office manager, supervisory experience is a plus
  • Bilingual and in English/Spanish is highly preferred skill
  • Strong computer and internet skills including Google Suite and MS Office suite (Word, Excel, PowerPoint) required.
  • Experience with payroll software a plus; familiarity with administration of 401k plans, medical/dental insurance, COBRA, ERISA, FMLA, and related state and federal regulations a plus
  • Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
  • Must be efficient with strong attention to detaiL
  • Must have strong customer support orientation (for internal/external stakeholders), demonstrated professional demeanor, and the ability to maintain confidential information
  • Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving
  • Proven ability to manage projects
  • Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information
  • Excellent communication, interpersonal, and presentation skills

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Benefits & Wages

Role starts at $25 per hour for 20 hours a week. Benefits include full health, vision, and dental coverage, paid sick leave, accrued paid time off, cell phone reimbursement, and use of company laptop, among others.

Schedule & Location

Flexible work schedule and remote work opportunity to start. In time, the Office Manager will eventually report to an office setting with most hours occurring between 9 a.m. – 5 p.m.

How to Apply

To apply, please send a cover letter and resume by email to with “Office Manager – [First name Last Name]” in the subject line no later than June 14.

AVFilm is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.


AVFilm is in search of Teaching Artists to add to our roster! AVFilm offers in-school and after-school filmmaking classes to students in Sonoma County. Our program is growing, and we are looking for additional instructors to help deliver our mission of providing free and low-cost media arts courses to students in K-12th grades. We seek instructors with teaching/youth management experience able/curious/willing to implement our existing curricula. Bonus points for expertise in one of the following fields: filmmaking, production, writing, acting, photography, animation, or digital audio experience. Though classes follow pre-designed curricula, we are open to collaboration and new ideas. Some scheduling flexibility is necessary as we serve multiple schools and bell schedules. Professionals who can teach skills-training start at $35/per hour, and teachers with credentials start at $55/hour.

Our teaching artists are passionate, skilled, and able to work with kids of all ages in a bustling classroom setting. If you are interested in being a teaching artist with AVFilm, please email your most recent resume to Tess McHaffie, Event & Education Manager, at .


AVFilm is hiring event staff for our 2022 Outdoor Movie Series! We are in search of crew members to transport, set up, and operate our outdoor screening equipment. Event crew and tech lead positions are available. Crew positions start at $25/hour; tech lead pays $35/hour (also requires experience with equipment, operations, and management). Each event averages five hours. Depending on our booking schedule, events occur minimally once a month up to weekly (mostly Fridays and Saturdays). Crew and tech lead positions are “as needed” jobs, which will run from April through October. Bonus points for people interested in tech and cinema.

If you are a cinema or computer student looking to make extra $ this summer and can easily lift 50 lbs, this job is for you! Email Tess McHaffie, Event & Education Manager, at tess.mchaffie[at] if you are interested in this position. Hiring will close on Feb. 20th, 2022.

2022 AVFest Screening Team Application

This is the application to apply for the Screening Team for AVFest 2022. Screening will occur between November 2021 and March 2022. ***APPLICATIONS ARE DUE NOVEMBER 17 by 5PM.***

Here is the link to the 2022 Screening Team Guidelines. We ask that you read through them in their entirety before continuing.